The Check-in View in My Scheduler is designed to be a tool used whenever you are checking in members to events. This is a tool that you can have open at all times on a front desk computer so that your front desk staff always have access to checking members in.
The Check-in View can be accessed from anywhere in My Scheduler.
From the Check-in View, you will find each event that is scheduled for the current day along with the number of members scheduled, checked in, and marked absent, as well as the trainer.
Members can be scheduled to these events by searching for the member using the Quick Member Search, then dragging them onto the event.
When it comes to checking in members, you will first need to select the event. This will display each member that is currently scheduled.
To check the member in, select the check mark. If this event requires sessions to be purchased, you will need to select the session items that are available to be used from the member's account. If there are no valid sessions, the member will need to purchase them from MyPOS.
Events that don't require sessions will simply check the member in once you select the check mark.
Absence and Removing Members
In some cases, you may need to either mark a member as absent or remove them from the event completely. This can be done using the menu (three dots).
- Free Absence: This will mark the member as absent without deducting any sessions. Absent members are still scheduled to the event, but are marked as not attending.
- Paid Absence: This will mark the member as absent AND will still deduct a session from the member's account.
- Cancel Member: This will remove the member from the event without deducting any sessions.
If you are using the Public Calendar feature (see these articles for more information), whenever a member is marked absent for an event, whether Free absence or Paid, the member will receive an email with a link to your Public Calendar, allowing them to sign up for a new event right away.
Events that use equipment and are scheduled in rooms with equipment will have an additional Set Equipment option. Normally, once a member is scheduled to this event, they will automatically be assigned to an open equipment slot. This option can be used to manually move a member to a desired equipment slot.
The member can be reassigned to different equipment by clicking and dragging them on to another equipment slot.